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Book a stand at the 2027 PestAware Summit

Included with your stand:

  • 6ft trestle table, two chairs and a tablecloth
  • Two exhibitor passes
  • Copy of the delegate list
  • Complimentary on-site parking
  • Access to negotiated bedroom rates with the on-site hotel, subject to availability
  • Listing in the printed show guide, including your company logo
  • Listing on the event webpage, including your company logo

Please note: Exhibitor passes provide access to the exhibition and networking areas only. They do not include access to the conference streams. Exhibitors can purchase conference stream tickets at a discounted rate, subject to availability.

Booking type Price
BPCA member £1,500 + VAT
BPCA member early bird £1,250 + VAT

Organisation details

Main contact for correspondence

Please note: exhibitor passes give access to the exhibition and networking areas only. They do not include access to the conference streams. Exhibitors will be able to purchase stream tickets at a discounted rate, dependant on availability and will be released closer to the event date.  

Declaration 

By submitting this form, you confirm that you are authorised to make this booking on behalf of your organisation and agree that BPCA may contact you about your exhibition booking.

Terms and conditions

Booking

All bookings are subject to our acceptance. We will confirm by email when your booking has been accepted. The contract is formed only when we confirm the booking and the deposit stated below has been received in full.

Should any of your requirements change, please let us know as soon as possible. Any changes to the booking may result in a change to the total price payable.

Fees and payment

We require a non-refundable deposit of 50% of the total stand price when the booking is made. The stand will not be confirmed until this deposit has been received in full. The final 50% will be invoiced on 5 January 2027. Payment is due within 30 days of the invoice date. All prices are exclusive of VAT.

If you fail to make a payment by the due date, we will be entitled to charge interest on the unpaid amount at a rate of 8% per annum above the Bank of England base rate, until payment is received in full. We also reserve the right to cancel your booking. The stand will be cancelled if we have not received payment in full no later than 30 days before the exhibition date.

If you are no longer a BPCA member at any point between making the booking and the date of the exhibition, we cannot guarantee that your booking will remain in place and your right to exhibit may be forfeited.

The exhibition

We will allocate a stand to you. You may only change your allocated stand with our prior written agreement. We reserve the right to adjust the floor plan and your stand position at our discretion, without liability to you.

You must hold public liability insurance with a minimum indemnity of £1 million. We may request proof of this. You are also responsible for insuring your own goods and equipment throughout the exhibition.

A table and two chairs are included in your stand price. Power is not included but can be booked separately. Any electrical equipment you bring must have a valid PAT test.

Please notify us before booking if you have any disability or other access requirements so we can advise you of any restrictions at the venue.

We will provide all information relating to the exhibition in your exhibitor manual before the event. This will include build-up and break-down times. You agree to comply with all requirements set out in the manual, together with all reasonable instructions given by us or the venue. You must be present at your stand at all times while the exhibition is open to attendees.

Sub-letting

Sub-letting stands is strictly prohibited. If you wish to share a stand with another exhibitor, you must obtain our express consent at the time of booking. Permission to share a stand is at our sole discretion and may be withdrawn.

Cancellation

If you wish to cancel your booking, you must notify us in writing. No refunds will be made for payments made in advance. If you cancel on or after 1 October 2026, you will remain liable for 100% of the stand cost. We reserve the right to charge interest as set out above.

If we have to cancel the exhibition for any reason, we will retain any advance payments as credit towards a stand at a future exhibition, unless otherwise agreed.

Limitation of liability

Except in respect of death or personal injury caused by our negligence, we will not be liable to you for any loss of profit or any indirect, special or consequential loss, damage, costs, expenses or other claims connected with the performance of our obligations under the contract. All warranties or conditions, whether express or implied by law, are excluded to the fullest extent permitted by law. In the event of a breach by us of our express obligations under these Terms and Conditions, your remedies will be limited to damages. These damages will not exceed the fees you paid for the booking.

You must pay immediately for any loss or damage caused to the venue or equipment owned by us.

We will take reasonable steps to advertise the exhibition. However, we cannot guarantee the number of attendees or the revenue you will generate from exhibiting.

Other important terms

This is the entire contract relating to the booking and supersedes any previous agreements between you and us in relation to it. The contract is between you and us. It is not intended to benefit any other person or third party, and no other person or party will be entitled to enforce any part of the contract. These Terms and Conditions, and the contract between us, are governed by the laws of England and Wales. Any dispute will fall within the jurisdiction of the courts of England and Wales.

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